Dance. Dream. Achieve.

Inspire Studios – General Data Protection Regulation (GDPR) Policy

Statement

Inspire Studios is committed to protecting the privacy and personal data of all students and staff. This policy outlines our approach to compliance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

The General Data Protection Regulation (GDPR) is a legal framework that sets guidelines for the collection and processing of personal information. It replaces the previous Data Protection Act.

GDPR requires that personal data is processed fairly, lawfully and transparently. It must be collected for specific, explicit and legitimate purposes, and only processed with the individual’s knowledge and consent. At Inspire Studios, we are fully committed to protecting the rights and freedoms of all individuals whose personal data we collect—this includes students, parents, carers, visitors, and staff.

This policy outlines how we handle and protect your information in compliance with GDPR.

Why We Collect and Use Student Data

We collect and process personal data for the following purposes:

• To support student learning and development
• To provide appropriate pastoral care and emergency contacts
• To register students for exams and competitions
• To include students in shows, performances, and displays
• To comply with legal and licensing requirements for children in entertainment
• To communicate with parents/carers about classes, events, and studio updates

Categories of Student Information We Collect, Hold, and Share

We may collect, hold, and share the following information:

• Personal Information: Name, date of birth, emergency contact details, parent/guardian names and contact numbers (mandatory)
• Attendance Information: Class registers, absence records, reasons for absence
• Examination Results: Outcomes of graded dance exams (if applicable)
• Special Educational Needs: Any additional support requirements
• Relevant Medical Information: Allergies, injuries, or medical needs that may affect participation

Storing Student Information

Student information is stored securely in digital systems and, where necessary, on paper. Access is restricted to authorised studio staff only.

We retain student records while the individual is enrolled at Inspire Studios. Upon leaving, personal data is securely deleted or destroyed unless otherwise legally required to retain it.

Sharing Student Information

We may share student data with:

• Examination boards (e.g. NCDTA) for exam entries
• Competition organisers for event registration
• Local authorities for child performance licences or safeguarding checks
• Emergency services in the case of an incident requiring medical or safety assistance

We do not share data with third parties for marketing purposes.

Media and Publicity

Inspire Studios may use photos or videos of students for:

• Social media posts
• Promotional materials
• Website content
• Theatre programmes and event posters

Consent for media usage is requested upon registration and can be withdrawn at any time in writing.

Your Rights Under GDPR

You have the right to:

• Access the data we hold about you or your child
• Request correction of inaccurate data
• Withdraw consent at any time (though this may affect participation in exams or performances)
• Request deletion of data, subject to legal obligations

Contact Us

If you have any questions or would like to exercise your data protection rights, please contact:

inspire.studios@outlook.com